Moorfields Eye Hospital NHS Foundation Trust is the leading provider of eye health services in theUK and a world-class centre of excellence for ophthalmic research and education. We have areputation, developed over two centuries, for providing the highest quality of ophthalmic care. Our2,300 staff are committed to sustaining and building on our pioneering legacy and ensuring we remain at the cutting edge of developments in ophthalmology.
Every year we treat more than 750,000 patients at City Road in central London and at 30 satellites, and, in partnership with the UCL Institute of Ophthalmology.
This means that we can provide more first-class care and treatment in the community, closer to where people live and work.
We provide a networked satellite model of care, out from our central London Eye Hospital, based on three geographical networks: Moorfields North, Moorfields South and Moorfields East. Within thesegeographical networks care is generally sub-divided into four different types of satellite service, ensuring a comprehensive range of eye care provision closer to patients’ homes.
As an employer, the Trust keeps and processes information about you for normal employmentpurposes. The information we hold and process will be used for our management and administrative use only. We will keep and use it to enable us to run the business and manage our relationship with you effectively, lawfully and appropriately, during the
recruitment process, whilst you are working for us, at the time when your employment ends and after you have left. This includes using information to enable us to comply with the employmentcontract, to comply with any legal requirements, pursue the legitimate interests of the Trust and protect our legal position in the event of legal proceedings. The Trust is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
The Trust collects and processes a range of information about you. This includes:
The Trust may collect this information in a variety of ways. For example, data might be collected through application forms, CVs or resumes; obtained from your passport or other identity documents such as your driving licence; from forms completed by you at the start of or during employment, from correspondence with you; or through interviews, meetings or other assessments.
In some cases, the Trust may collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers, information from credit reference agencies, fraud checks and information from criminal records checks permitted by law.
Data will be securely stored in a range of different places, including in your personnel files, in the Trust's HR management systems and in other IT systems (including the Trust's email system).
The data will be retained in line with the Information Governance Alliance, Records Management Code of Practice for Health and Social Care 2016.
The Trust needs to process data to enter into an employment contract with you and to meet its obligations under employment law, for the purposes of your employment contract and for other legitimate reasons For example, we need to process your data to provide you with an employment contract, to payyou in accordance with your employment contract and to administer [benefit, pension and insurance entitlements].
In some cases, the Trust needs to process data to ensure that it is complying with its legal obligations.For example, it is required to check an employee's entitlement to work in the UK, to deduct tax, to comply with health and safety laws and to enable employees to take periods of leave to which they are entitled.
This applies to processing personal data before, during and after the end of the employment relationship to:
In order to do this we share information with third party providers such as credit reference agencies, NHS Counter Fraud, trust appointed auditors, Home Office, HMRC and other authorised government bodies,, NHSBSA for pension purposes, NHS Digital and NHS Improvement for statutory reporting purposes, Occupational Health providers, Higher Education Institutions such as medical colleges, deaneries, other NHS health providers, and other third parties that are required for the purposes of legitimate employment and your health and wellbeing.
Some special categories of personal data, such as information about health or medical conditions, isprocessed to carry out employment law obligations (such as those in relation to employees with disabilities).
Where the Trust processes other special categories of personal data, such as information about ethnicorigin, sexual orientation, health or religion or belief, this is done for the purposes of equal opportunities monitoring.
You will of course inevitably be referred to in many company documents and records that are produced by you and your colleagues in the course of carrying out your duties and the business of the Trust.
You are also requested to provide us with personal data relating to other people (for example, your spouse, civil partner, partner or dependents) in case we need to contact them in the case of an emergency.
If you have any questions or concerns regarding the information we hold on you, the use of your information or would like to discuss further then please contact the Information Governance Team,
Information Governance Team Corporate Governance
Moorfields Eye Hospital NHS Foundation Trust 162 City Road
London EC1V 2PD
Under the Data Protection Act 1998, 2018 a person may request access to information (with some exemptions) that is held about them by an organisation. For more information on
how to access the information we hold about you please contact your HR Business Partner or one of their team.